IMPACT.MD is a software package that makes transcending into the world of the paperless medical office a cost-effective and headache-free experience. Simplicity is the key of this efficient and effective Computerized Patient Record solution. By adapting to work with your existing workflow practices, instead of requiring you to adapt to IMPACT.MD, your office can make the transition with minimal effort, instantly enabling you to free resources devoted to maintaining inefficient paper charts and allowing you easily to increase the productivity of your medical practice environment.

IMPACT.MD's speed is perhaps its finest feature. By dramatically slashing the staff time necessary to file and manage charts, the office frees up large blocks of time for other responsibilities -- like seeing more patients. By eliminating the entire manual filing process all together, a proficient transcriptionist can double or triple the amount of information processed in a normal day.

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This software allows you to:

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What can be stored?
Virtually anything. Its design allows the user to include a wide range of materials in any IMPACT.MD chart -- including all paperwork related to that patient, x-rays, photos, insurance cards, related journal or periodical articles or research information pertaining to a given patient's ailment. Not only is this information securely archived in IMPACT.MD, it is also accessible to all appropriate personnel.

Save Money
By automating large areas of the record-keeping process, IMPACT.MD gives medical practices the power to leverage staff more effectively, and to grow the business without growing the administrative support staff.

In a typical medical office scenario, IMPACT.MD could allow the practice to save over $30,000 annually compared to the added staff costs associated with manual paper chart management. For many customers, the first-year cost savings alone easily justifies the price of IMPACT.MD -- and the necessary hardware related to scanning, data storage, etc.

Organized and Accessible
By re-creating the traditional medical chart folder in an electronic, "virtual" form, IMPACT.MD makes chart management easier and more efficient than previously possible. All information found in the traditional folder is still present; only more organized and much easier to handle. Instead of sifting through layers of paperwork trying to find a certain piece of information, IMPACT.MD, with its highly organized filing system, allows the user to quickly click through the patient's history for the desired information.

Also the traditional medical folder, in its physical form, has a tendency to get misplaced. With several different people in an office all looking for the same file that was inadvertently misplaced or left at the doctor's home, the efficiency of an office is hindered and less work gets done. IMPACT.MD can be used to find, research, or change any patient's chart from one or multiple PC stations in an office. And there's even an option that allows remote access to data -- for example by a doctor working from home.

Make Chart
Creating a new chart is as easy as a point and a click. Each new chart is sequentially numbered for ultimate control and accuracy. The standardized patient identification screen minimizes human error. Once the patient’s information is entered, the chart is set up with main and sub-folders, and is ready to receive documents.

Scan
IMPACT.MD’s scanning capability is the core technology of the program, and one of its most important time and cost saving features. To file a document into a patient’s chart, simply place the document in the scanner, select the desired folder and click the Scan icon. Or, scan an entire chart into the batch, and then sort into appropriate charts(see “filer” feature). The document is viewable as it is scanned and immediately accessible by authorized users. Practically any document, including insurance cards, can be scanned into the system - regardless of size and color. Even two-sided documents can be scanned, provided the scanner supports duplexing.

Search
Accessing patient information or documents can be done by simply entering the patient’s name, Social Security Number or other identifying data from the Search icon. Patient files are located instantly, eliminating frantic searches for lost charts.

Filer
Filer is used to rapidly sort bulk-scanned documents into the appropriate files. Documents are then easily located and retrieved for maximum efficiency. It’s easy to determine if a file has documents inside: empty folders are dark and those that contain documents are illuminated. The user can quickly “thumb” through all the contents of a file with the click of the mouse on backward and forward arrow icons.

In and Out Baskets
The In and Out Baskets feature is a powerful communication tool for busy medical professionals. It allows authorized users to forward electronic copies of lab results, transcriptions and other documents to other system users. It is also used by physicians to sign off on transcription notes or add personal comments... all with just a few additional keystrokes.

Filing Cabinets
The feature can eliminate bulky metal file cabinets from your office by moving patient files to your desktop. One important use of File Cabinets can be the management and storage of Explanation of Benefits (EOB) forms. Manually filing EOB’s takes considerable time and space. Utilizing this feature, EOB’s are scanned, stored and retrieved in seconds. The forms can then be e-mailed or faxed to insurance providers directly from the desktop, eliminating the time-consuming tasks of manually retrieving, photocopying, faxing and re-filing forms.

MiniCharts
The MiniChart function can directly impact patient care and satisfaction by allowing the physician to concentrate on the patient instead of searching through lengthy files while the patient waits. A customized version of a patient’s chart, the MiniChart allows a physician to see only the documents he or she needs - the most recent lab work, x-rays, progress notes and prescription information. Those documents are easily accessed prior to the appointment for review by the physician.

Check-Out
Utilizing Check-Out, a physician can travel with patient files at his or her convenience. Other system users can still access the charts while the physician is away. Check-Out provides ultimate convenience, portability and flexibility through simultaneous access - all without the risk of losing vital patient records.

Security
Patient files are completely secure with IMPACT.MD. Varying degrees of access are available for all levels of system users. In addition, once a physician has “signed off” on a document, it cannot be altered by any system user, protecting the integrity of the file and ensuring proper documentation of treatment.

"A strong feature of IMPACT.MD is that it will integrate with other programs. In terms of planning for future, that was important for me. The program goes with almost anything and integrates well with other components of the computerized patient records. And that was a major point in our overall decision."

"Ease of use is the best feature it has. It's so easy to use that almost anyone can sit down in front of this and use it, even without training as long as they have a basic knowledge of Windows."

"They (the office staff) feel that it has streamlined a lot of their processes and given them the ability to do their jobs better. It has really increased job satisfaction."

"Things that we were doing before, very task oriented, have freed up, and now we are able to spend more time on the more important aspects of care … that are more meaningful to us."

Susan Miller
Family Practice Associates of Lexington